Coronado Dons Band Boosters

2008-2009

 

E-Board Officers

Nathan Porter   President

Mlee Martineau Vice President

Kathy Hermanson      Treasurer

Kathy Komlos    Secretary

Keith Martineau         Member-at-Large

Francine Porter Member-at-Large

Alicia Smith       Member-at-Large

 

Booster Meeting Minutes

February 12, 2008

Meeting attendees:

Kathy Komlos    John Komlos       Bob Ingram         Gammie Ingram          Dede Powers         

Kathy Hermanson      Nathan Porter             Francine Porter           Keith Martineau          Melinda                                  

 

Announcements:  Welcome.

 

Secretary’s Report:  (Posted on the website)

Bob I. motioned to accept the January minutes, Kathy H seconded. The motion passed.

 

Treasurer’s Report: (Posted on the website)

It was noted that $82.00 from Luminaria sale needs to go  to BACH.  Francine P motioned to approve The January Treasurer’s report. John K seconded. The motion passed.

 

Fundraisers:

 

Great Video Productions:  GVP, a company that professionally records events and sells the DVD, is looking for help handing out fliers at the ASU Graduation ceremonies May 15-17, 2008. This has been a good moneymaker for us in the past. We don’t have an actual amount yet, but we could make several hundred dollars if we cover all of the sessions at either venue. Parents and students can work, but all money goes to the Booster General Fund. For the Wells Fargo Arena, we need 6 people, and for Gammage Auditorium, we would need just 3 per session. Some of the larger High Schools hold their Graduations the next week at the arena. Those ceremonies may be available to us as well. This is very easy work, standing at the entrance doors and handing a GVP flyer to each family. Bob Ingram has a schedule of dates and times. He can be reached at 480-947-1820.

 

Sweet Tomatoes Night:  There will be a fundraiser night at the Sweet Tomatoes on Indian Bend Road on March 4, 2008 and April 8, 2008. The restaurant will donate 15% of each tab  to the Boosters. Patrons must arrive with the flyer. Flyers will be on the website, at the school office and sent home with students. Thanks to Francine P for setting this up.

 

Sale of Generator/Balloon Machine :  Details of the sale of our generator and a balloon machine will be posted on Craig’s List.

 

Community Partners:  Although the chain no longer requires shopper’s cards, Albertson’s will continue to offer the Community Partners fundraiser. There are new cards which are available from the Band Boosters or from Doc Bennett. Rewards earned from store purchases go to the Band Boosters.

 

Simple Fundraiser:  The information for this resort/timeshare presentation is still on the website. Nathan will find out if the offer is still current.

 

We need other ideas for fundraisers.

 

Business:

 

2008 Budget Proposal:  The 2008-2009 Budget Proposal was presented. Item categories were listed and explained:

 

          Banquet:    Awards given to students at annual Awards Banquet.

          Busses:        Transportation

          Community Investment:        Donation made to Minds In Motion for academic recognition of students.

          Insurance: Required liability coverage.

          Maintenance: Maintenance and repair of cotton candy and popcorn machines.

          Music/Visual Package:   Copyrighted music / marching drill package for Marching Band Show.

          Communications:          Website.

          Professional:        Director’s discretion.

          Salaries:     Percussion and Guard instructors (not paid by the District).

          Social Function:  Banderama showcase of Middle School Bands held in fall.

          Truck Rental:      Penske truck to haul equipment to competitions, games.

          Storage Unit:      Off-site storage of Booster equipment and supplies.

 

Coronado Dons Band Booster 2008 Budget - Approved

 

Item

2007 Budget

2007 Actual

2008 Approved 2/12/08

Banquet

200

 406.06

200

Busses

 

 

 

Community Investment

300

300

200

Corporation Commission

10

10

10

Insurance

900

828

900

Maintenance

200

 

 

Miscellaneous

 

 544.76

 

Music/Visual Package

2000

2271.10

3000

Communications

250

314.59

215

Professional

200

 

 

Salaries

3000

2600

2700

Social Function

250

 201.83

200

Truck Rental

2000

 1117.75

1000

Storage Unit

650

 601.56

650

Totals

9960

 9195.65

9075

 

 

 

Bob I moved to accept the proposed budget. Francine P seconded. The motion passed.

 

Storage: Bob I sent inquiry to school administration regarding storage availability. Still no response. We are trying to gain access to storage on campus that was originally designed to house the pit carts (they are not used anymore, but were rolling carts that held drums, keyboards, electric cords for the pit section of the percussion section). They were included in the design of the new school, but we have no access to locked areas without a key from a member of the administration. This would be difficult for Boosters, who typically need access in hours outside of school operation.

 

Spring Trip: The Spring Concert Band/Jazz Band trip will be 4/17-19/08.Thirty-three students have signed up. The band will be traveling to San Diego, CA for a competition and will visit Sea World, the Midway Aircraft Carrier Museum and the Hard Rock Café.

 

Band Camp: Kathy H sent names and contact information to the e-board for 14 camps in Arizona. Of the ones that were contacted, those that have responded are booked for the week we need, or they do not fit our requirements. There is still a chance we could get the Methodist camp in Greer. Kathy H expects to know by the end of February. Mingus Mountain is reserved for the week prior to our original request, contingent upon a larger group asking for the slot.

 

Parada del Sol Transportation: The Band will be marching in the Parada del Sol Parade on Feb. 23rd. The parade ends at Scottsdale Rd and Indian School Rd. We need volunteers to transport instruments and students back to the Band Room. Bob I and Scott Cluff have donated the use of trailers for the instruments. Doc was not present tonight to give current details of the parade. Students will need parental permission to ride back in personal vehicles. The Coronado Independent Drumline participants will have to leave immediately for a competition on the same afternoon.

 

 

Bob I moved to adjourn the meeting. Kathy H seconded. The meeting was adjourned at 8:10 p.m.

 

 

Upcoming Activities:


2/15-16/08: Regional Honor Band

2/23/08: Parada del Sol Parade – call time 8:00 a.m.

2/29/08: Final payment due for Spring Tour!

4/17-20/08: Spring Tour to San Diego

 

 

Next Booster Meeting:   March 4, 2008 at Sweet Tomatoes

 

www.donsband.org