Coronado Dons Band Boosters

2008-2009

 

E-Board Officers

Nathan Porter   President

Mlee Martineau Vice President

Kathy Hermanson      Treasurer

Kathy Komlos    Secretary

Keith Martineau         Member-at-Large

Francine Porter Member-at-Large

Alicia Smith       Member-at-Large

 

Booster Meeting Minutes

December 9, 2008

Meeting attendees:

 

Announcements: 

Welcome from Booster President, Mlee Martineau

                   Introduction of new Executive Board

                   Thank you to outgoing officers

 

 

Secretary’s Report:  (Posted on the website) Will  be approved at January meeting.

 

Treasurer’s Report: 

                   Melinda Contreras (2008-2009 Treasurer) is working closely with Kathy Hermanson (2007-2008 Treasurer) for the transition. We need a detailed update of student accounts so we can attempt to collect these funds. We also need the 2008 Actual Budget to help in preparation for next year’s budget, set to be approved at the February General meeting. There is still money owed to the Boosters by students for gloves, shoes, uniform cleaning, Band Camp, etc. Melinda C  has prepared invoices which will be reviewed and mailed to parents.

 

 

Old Business:

 

Football Concessions: Earnings recap- the concession stand did fairly well during the season. Coffee sales statistics are not yet known, will be made available at the next meeting. We still  have 33 12oz. bags of coffee for sale. Acacia P motioned to reduce the cost from $13.00 to $10.00 for the remaining bags. Keith M seconded. The motion carried.

 

ASU Concessions: Sodhexo, the company that provides concession sales for the ASU home football games, did not honor the contract we held with them this season and money was not paid as promised. We will not renew with them next year.

 

Fall Festival: Earnings recap for City of Scottsdale Fall Festival event held on October 31st at El Dorado Park- We made only $70.00, because we over-bought on burritos. We grossed $1000.00 but our costs were too high. We feel it is still a worthwhile event and plan to participate next year, but we will call other vendors for better pricing and buy less.

 

Sale of Generator: No offers.

 

 

New Business:

 

Budget Cuts from SUSD:  Our guest, Barnet Jacobs, is a concerned parent from Desert Mountain High School. He is organizing parents, students, staff and teachers to help the District retain Fine Arts programs in the schools. He reported that there will be an estimated $21 million in budget cuts in the state for education. The Tax Credit Program may be eliminated as soon as next year. The main concerns and how we can help:

1.      School staffing is handled by the Administration in each school, not by the District.

2.     Fine Arts is the only department that charges additional fees. There are no lab fees for the Sciences.

3.     The State of Arizona’s contribution to education has not changed in 5 years, even though property taxes have risen.

4.     Staffing Specialists work by formula and cost cutting. They do not understand the issues related to Fine Arts.

5.     The plan is to organize the districts High School Fine Arts Boosters and parents together to approach the District Governing Board and ask for support and help in assigning staffing.

6.     If the Middle School (feeder schools) students could be convinced to sign up for Fine Arts classes, the District will have to provide for those students. Coronado’s Performing Arts teachers have met to discuss their needs. The next step is to get existing and incoming students to sign up for Fine Arts classes.

7.     The idea is a positive campaign to help prevent loss of classes and programs and avoid cuts in teacher hours. The District provides the standards for each school, so we need a way to convince them of the importance of these programs.  

 

 District email
 

Fundraisers:

 

Fundraising Idea: Our guest, Barnet Jacobs presented a fundraising idea. He and a partner have developed an indoor golf putting game for events. The equipment is professional level and non-profit organizations can make $2000 or more per event. Everyone can participate in the low cost putting game or in a tournament of two or four players. There are no up front costs. The more people we have at an event (the more participation we have) the more money we could make. The company could also provide food and drinks. More info to follow.

 

Corporate Donations: We discussed soliciting more donations from local businesses.

 

eScrip: The CHS Band Boosters have partnered with eScrip. Sign Up Now at www.eScrip.com The Booster’s number is 148935400.  Read more below:

 

eScrip is proven to be a fantastic resource for fundraising where participating business partners contribute a percentage of your grocery loyalty cards, credit card, and debit/ATM card purchases to the school, group or organization of your choice. Visit our family of merchants for a complete list of participants in the program:

 

Here's How it Works

 

•  You register any one or all of your existing grocery loyalty, debit and credit cards for use in the program.

 

•  Participating merchants will make contributions to your chosen group, based on purchases made by you, just by using the cards you have registered.

 

•  Your purchases are tracked and available to you online, allowing you to see just how much you are earning on your child's behalf!

 

Fry’s cards: Fry’s grocery stores have a great fundraising opportunity that other booster groups have been very successful with. Fry’s sells re-chargeable gift cards that shoppers can use to purchase anything in the store. The card is linked with the Boosters and a percentage of every purchase goes to the Boosters. Nathan P has contacted Fry’s and is waiting for details which he will pass on. Melinda C will proceed with the request. An explanation of the program and information will be posted on the website when available.

 

Albertson’s Community Partners Card: No new info. Cards are available from the Boosters.

 

Baskets:  Each band ‘section’ has created a themed Gift Basket worth at least $50.00 for the Silent Auction to be held in conjunction with the Winter Concert on 12/11/08. The baskets and Silent Auction will be inside the lobby of the Auditorium. We will sell coffee outside. Need a change fund and help with set up and clean up. James P and Melinda C will oversee the auction.

 

Gold Rush: This event allows people to sell unwanted gold or silver for cash. The Boosters earn a percentage. Francine P motioned that we hold these events on Jan 15 and Jan 22 for two hours each, at Curves Gym on Camelback. Curves owner, Jim will provide flyers and will donate space for the event. James M seconded. Motion passed.

 

Golf Tournament: Many parents believe a golf tournament would be a worthwhile fundraiser. We will try to gather information and estimate costs.

 

Other Ideas: Anyone with fundraising ideas is asked to e-mail Mlee M with their suggestions, at martineauclan@yahoo.com .

 

Upcoming Activities:

 

Go to donsband.org for the latest update!

 

 

 

Next Booster Meeting:   1/12/09

 

Next E-Board Meeting:  1/26/09

 

www.donsband.org